APPLICATION PROCEDURE FOR INTERNSHIP PROGRAM
For those who hope to study as an internship student in Engineering/Information Science and Technology at Hokkaido University (HU)*, please follow the below procedures and apply for the program.
International Affairs Office of Engineering does not receive internship applications. For any inquiry regarding application, please contact Office of the Center for Engineering Education Development (CEED): e-mail.
Applicant must be a student who enrolled in regular course (undergraduate/graduate) at any universities outside Japan, or at least must be a final year student whose next course admission is already approved – for example, the 4th year Bachelor student who will continue studying at Master’s level and have received acceptance from the prospective course. Please note that we cannot accept students who already graduated or are not enrolled in any universities.
◆INTERNS FROM OUR PARTNER UNIVERSITIES:
Depending on the length of internship, 1 or 2 credits will be given to the interns who are currently the students at one of the partner universities of HU.
|Course Title||Required Period||Number of Credits|
|Internship I||5 days or longer||1 Credit|
|Internship II||15 days or longer||2 Credits|
1.Receive Informal Consent of Internship Acceptance from Prospective Supervisor:
Applicant is required to look for the laboratories and contact his/her prospective supervisor at HU by email to get consent on his/her internship program at HU.
We recommend that applicant to attach some supporting documents such as CV, abstract(s) of academic paper, or transcript(s) to let his or her prospective supervisor consider easily.
2. Decide Internship Period and Research Theme:
Applicant is required to decide his/her internship period and research theme at HU (basically up to 6 months) by consulting with his/her internship supervisor.
3. Prepare Documentation:
Applicant is required to submit the following materials to his/her supervisor desirably 3-4 months prior to the beginning of his/her internship.
|A.) Internship Application Form||Applicant can receive these forms from the prospective supervisor. For B.), original format is also acceptable.|
|D.) Certificate of Enrolment /Student ID (Copy)||The certificate must be issued in English.|
|E.) Scan of your passport (Copy)|
4. Obtain Japan Visa:
Japan visa necessity basically depends on the nationality, the types of passport, and the length of stay in Japan. Applicant needs to check its necessity on the following website, and consult with his/her internship supervisor and/or CEED about the necessary procedures: http://www.mofa.go.jp/j_info/visit/visa/
Due to circumstances on approval of Japan visa in Ministry of Foreign Affairs of Japan, the submission of above documents is not a guarantee of his/her internship at HU. Since it varies depending on each application, we cannot provide any information regarding the visa processing times.
5. Apply for Scholarship:
Although the number is pretty limited, scholarships are available to the internship students at HU which is based on the funds from JASSO (Japan Student Service Organization). For this application, CEED requests internship applicant to contact with his/her internship supervisor.
6. Apply for Accommodation:
Applicant who hopes to use HU accommodation needs to consult with his/her internship supervisor. Due to the limited number of rooms, unfortunately, HU cannot always guarantee the room for internship students. Other than HU accommodation, applicant also can stay at private apartments.
7. Inform Your Arrival Schedule:
To start his/her internship smoothly, applicant is required to tell his/her arrival date and flight information to the internship supervisor in advance. If necessary, CEED can arrange pick-up at JR Sapporo Sta.
1. Internship Student ID and Commuting Pass:
A laminate ID card can be issued with a profile photo of applicant (no bigger than 3 x 3 cm, or data) and the postal address of accommodation in Sapporo.
To purchase student-discounted commuting pass for Sapporo underground, applicant needs to obtain the ID card from CEED.
If an internship student stay in Japan less than 90 days, he/she would not be eligible for the Japanese National Health Insurance program. Since it would cost him/her 100% of the actual medical expense at hospital without the health insurance, it is required for them to prepare travel insurance covering the whole staying period in Japan. This is mentioned in one of the clauses of Covenant. Also, Faculty of Engg. request internship students who conduct experiments at laboratories to purchase Liability Insurance for Students Pursuing Education & Research and Personal Accident Insurance after arrival at HU.
Office of the Center for Engineering Education Development (CEED) (Room L200)
N13 W8, Kita-ku, Sapporo 060-8628 JAPAN
Tel ： +81-(0)11-706-7163
E-mail ：ceed-jim “at” eng.hokudai.ac.jp
*Opening Hours: 8.30 to 17.00 on weekdays