APPLICATION PROCEDURE FOR INTERNSHIP PROGRAM

For those who hope to study as an internship student in Engineering/Information Science and Technology at Hokkaido University (HU)*, please follow the below procedures and apply for the program.

International Affairs Office of Engineering does not receive internship applications. For any inquiry regarding application, please contact Office of the Center for Engineering Education Development (CEED):  e-mail.

 

ELIGIBLE STUDENTS:

Applicant must be a student who enrolled in regular course (undergraduate/graduate) at any universities outside Japan, or at least must be a final year student whose next course admission is already approved – for example, the 4th year Bachelor student who will continue studying at Master’s level and have received acceptance from the prospective course. Please note that we cannot accept students who already graduated or are not enrolled in any universities.

 

◆INTERNS FROM OUR PARTNER UNIVERSITIES:

Depending on the length of internship, 1 or 2 credits will be given to the interns who are currently the students at one of the partner universities of HU.

Course Title Required Period  Number of Credits
Internship I 5 days or longer  1 Credit
Internship II 15 days or longer 2 Credits

APPLICATION PROCEDURE:

1.Receive Informal Consent of Internship Acceptance from Prospective Supervisor:
Applicant is required to look for the laboratories and contact his/her prospective supervisor at HU by email to get consent on his/her internship program at HU.
We recommend that applicant to attach some supporting documents such as CV, abstract(s) of academic paper, or transcript(s) to let his or her prospective supervisor consider easily.

(Ref.) Division and Laboratory: List
(Ref.) HU Researcher: List

2. Decide Internship Period and Research Theme:
Applicant is required to decide his/her internship period and research theme at HU (basically up to 6 months) by consulting with his/her internship supervisor.

3. Prepare Documentation:
Applicant is required to submit the following materials to his/her supervisor desirably 3-4 months prior to the beginning of his/her internship. 

 

Required Documents

 Notes
A.)  Internship Application Form Applicant can receive these forms from the prospective supervisor.  For B.), original format is also acceptable.
B.)  CV
C.)  Covenant
D.) Certificate of Enrolment /Student ID (Copy) The certificate must be issued in English.
E.) Scan of your passport (Copy)  

4. Obtain Japan Visa:
Japan visa necessity basically depends on the nationality, the types of passport, and the length of stay in Japan.  Applicant needs to check its necessity on the following website, and consult with his/her internship supervisor and/or CEED about the necessary procedures:  http://www.mofa.go.jp/j_info/visit/visa/

Due to circumstances on approval of Japan visa in Ministry of Foreign Affairs of Japan, the submission of above documents is not a guarantee of  his/her internship at HU. Since it varies depending on each application, we cannot provide any information regarding the visa processing times. 

 

5. Apply for Scholarship:
Although the number is pretty limited, scholarships are available to the internship students at HU which is based on the funds from JASSO (Japan Student Service Organization). For this application, CEED requests internship applicant to contact with his/her internship supervisor.

 

6. Apply for Accommodation:
Applicant who hopes to use HU accommodation needs to consult with his/her internship supervisor. Due to the limited number of rooms, unfortunately, HU cannot always guarantee the room for internship students. Other than HU accommodation, applicant also can stay at private apartments.

 

7. Inform Your Arrival Schedule:
To start his/her internship smoothly, applicant is required to tell his/her arrival date and flight information to the internship supervisor in advance. If necessary, CEED can arrange pick-up at JR Sapporo Sta.

 

Additional Information:

1. Internship Student ID and Commuting Pass:

A laminate ID card can be issued with a profile photo of applicant (no bigger than 3 x 3 cm, or data) and the postal address of accommodation in Sapporo.
To purchase student-discounted commuting pass for Sapporo underground, applicant needs to obtain the ID card from CEED.

 

 2.Insurance:
If an internship student stay in Japan less than 90 days, he/she would not be eligible for the Japanese National Health Insurance program.  Since it would cost him/her 100% of the actual medical expense at hospital without the health insurance, it is required for them to prepare travel insurance covering the whole staying period in Japan. This is mentioned in one of the clauses of Covenant. Also, Faculty of Engg. request internship students who conduct experiments at laboratories to purchase Liability Insurance for Students Pursuing Education & Research and Personal Accident Insurance after arrival at HU.

 

FOR INQUIRIES:

Office of the Center for Engineering Education Development (CEED) (Room L200)
Hokkaido University
N13 W8, Kita-ku, Sapporo 060-8628 JAPAN
Tel : +81-(0)11-706-7163
E-mail :ceed-jim “at” eng.hokudai.ac.jp

*Opening Hours: 8.30 to 17.00 on weekdays

 

60 Responses

  1. Siyue Zhang

    Is there any deadline before which applicants have to contact the host professor and get the consent of internship supervisor?

    • There is no specific deadline. We accept internship application throughout a year, but preferably a couple of months prior to proposed internship period, due to internal screening process and CoE/visa application (if necessary). However, of course, internship period and timing can depend on host professors’ schedule, and so it is recommendable to consult with prospective supervisors regarding the schedule.

  2. Aniruddha Das

    Can anyone please upload the link corresponding to the Internship application form mentioned on this webpage under the Application procedure- A)Internship application form.

  3. Dear Sir or Madam.
    I’m Russian student. Could you please tell me Do you have short-term programs with financial aid for foreign applicants?
    Thanks a lot in advice,

    Best regards.
    Aniya Faizrahmanova

    • Thank you for your comment! Yes, we do offer competitive scholarship for foreign interns; however, the number of scholarship we offer is different every year. More details will be provided via email.

  4. Hi
    I’m now a university student in Taiwan.I want to ask about the procedure of applying for scholarship funded by Interchange Assoc., Japan and Min. of Science & Technology, Taiwan because I cannot find any information on the website of Min. of Science & Technology, Taiwan.Besides,I also want to know if it will be too late to apply now if I want to go to Hokkaido University this summer.

    • Thank you for your comment. I sent you a reply to your email address,so please check it and let me know if you have further questions.

  5. Hello. I’m currently a student at the University of the Philippines Diliman. I’d like to know if there are any available professors in the Materials Science and Engineering Department specializing in Materials Design. I’d like to intern during June and July of this year so please tell me if this would be a convenient time to accept students.
    Thank you for reading.

    • Thank you for your comment. I sent you a reply to your email address,so please check it and let me know if you have further questions.

  6. Hi, I am currently a Master student in Universiti Tunku Abdul Rahman in Malaysia, I would like to know is it possible for me to apply for the internship position at your University from June or July onwards. My background is on Computer Engineering as well as 3E, may I know more details on the program as well as the professors in the same expertise? Thank you so much.

    • Thank you for your interests in our internship program. The department in charge will contact you soon.

  7. Muhammad Shafiq Nazatul Akiya

    Dear sir/madam,

    My name is Muhammad Shafiq Nazatul Akiya, currently I am majoring in Information and Communication Technology at Petronas University of Technology. I will be having my internship in September this year and I would like to know more in details about this program. May I know if you accept an internship for 7 months because my university requires students to be an intern for at least 7 months.

    Thank you.

    • Thank you for your interests in our internship program. The department in charge will give you detailed information shortly.

  8. Hello Mr/Mrs.

    My name is NGUYEN HOAI Nam and I am currently a third year engineering student at the TELECOM Bretagne in Brest, France. For the next scholar year, I will pursuit as well the course of Master of research in the field of Information and Signal processing at my university. Along with my studies, I am specially interested in the field Natural Language Processing. I will have my graduated internship from March to September 2017.

    I looked up the list of researchers at HU but I couldn’t find a professor who specializes in the field Natural Language Processing or Machine Translation? So I would like to ask if there is any professor at HU who is currently interested in this field or has intention to realize some researches about NLP? Please contact me if you have any information. Thank you in advance.

    Have a nice day!

    • Thank you for your interests in our internship program. The department in charge will contact you shortly.

  9. David Mebawondu

    Hello.
    I am currently a student of Bachelors in Electronics Engineering at Adamson University in Manila, Philippines.
    I am graduating in November of this year and I intend to apply for the Masters Program for April 2017 entry.
    I would like to do an internship between January and March 2017, before I start my masters degree at Hokkaido University.
    I have checked the HU faculty list. Are there professors specializing in electronics and communications engineering?
    Thank you very much for your help.

    • Thank you for your interests in our internship program. The department in charge will contact you shortly.

  10. Nattapat Boonprakong

    Dear Sir or Madam.
    I am currently a third year computer engineering student from Chulalongkorn University, Thailand. Along with my studies, I am looking forward to taking a research internship in Summer 2017. (May-July 2017)
    I have checked on HU researcher list. Are there professor in field of Computational Theory or Computer Mathematics ?

    Additionally, I want to know some more details about financial aid provided for applicants.

    I would very much appreciate your response to my question,
    Nattapat

    • Thank you for your interests in our internship program for next summer. The department in charge will contact you shortly.

  11. Hi,

    I am a foreign applicant. I know scholarships are limited. How much do foreign students expect to pay for spending a two month internship during the summer on housing, groceries, transportation,etc. if the students are not funded?

    Thanks in advance

    • Thank you for your interests in our internship program for next summer. More details will be provided via email.

  12. Dear Sir/Madam,

    I am an applicant from Taiwan. Here I have two questions regarding to the application of internship and hope you can help me with that. First, in the scholarship section it says that Taiwanese students can apply for the scholarship funded by Interchange Assoc., Japan and Min. of Science & Technology. However, the link provided does not tell any information about the scholarship for an internship program in Japan. Can you provide some more information about this scholarship? For the second question, will it be too late to start the internship in May if I finish the application in February?

    Thank you in advance for answering the questions for me.

    Sincerely,

    Tyc

    • Thank you for your interests in our internship program. More details will be provided directly via email.

  13. Saeed Eladloni

    Hi
    I am an Electronic and Communication Engineering student at King Abdul-Aziz university in Saudi Arabia. I read the list of researches and I did not find the one I prefer, I wonder if I can have a research about Mechatronics or using electronic to control machines.
    Thank you

  14. Hello,

    I’m currently a software engineer student at EFREI in france. I wanted to know if there were a research program focused on computer science or programming in your university ?
    I’m really interested for an opportunity to do a research internship in your university and I also wanted to know if it wasn’t too late for an internship starting this April.

    Sincerely,

    Charles BEYER.

    • Thank you for your interests in our internship program for spring. The department in charge will contact you shortly.

  15. hello,
    i am currently studendt from Bandung institute of technology in Indonesia, my major is information system and technology,
    I wanted to ask if there are vacancies internship in June until August?

    • Thank you for your interests in our internship program for summer. The department in charge will contact you shortly.

  16. Hi. I am PhD student from Malaysia. My field of study is in fiber chemistry (application of lignin from bamboo in adhesive). May I i know is there any internship or research attachment opportunities available from May to July 2017 at Hokudai? Thank you very much

    • Thank you for your interests in our internship program for summer. The department in charge will contact you shortly.

  17. Hello, I am a Informatics/Computer Science student from Institut Teknologi Bandung in Indonesia. I wanted to ask if there is an internship opportunity available for June till early August 2017. Thank you for your attention.

    • Thank you for your interests in our internship program for summer. The department in charge will contact you shortly.

  18. Hi. I am currently a Bachelor student in Computer Science from University of Science and Technology in Vietnam. I wanted to know if there were an internship opportunity available from June to November 2017 in field of Computer Science. Thank you for your consideration.

    • Thank you for your interests in our internship program. The department in charge will contact you shortly.

  19. Hello, I am Materials Science and Engineering student from the University of Illinois at Urbana-Champaign. I was wondering that if there are any available professors in the Materials Science and Engineering Department. Also, do we need to pay any fees during this intern period?

    • Thank you for your interests in our internship program. The department in charge will contact you shortly.

  20. Hello, I am a Chemistry Undergraduate student at Indian Institute of Technology. I wanted to know if there were a research program focused on Environmental Chemistry in your university ?
    I’m really interested for an opportunity to do a research internship in your university and I also wanted to know if is it too late to apply for an internship starting this may?

    • Thank you for your interests in our internship program. The department in charge will contact you shortly.

  21. Dear Sir/Madam,
    I am a Nuclear Engineering undergraduate student at Universiti Teknologi Malaysia at Malaysia. I would like to do an internship at HU regarding of Research Group of Nuclear and Environmental Systems in July until August 2017. Can I know is there any availability during that time. Thank you.

    • Thank you for your interests in our internship program for summer. The department in charge will contact you shortly.

  22. Hello, I am a materials science and engineering student at University of Illinois at Urbana-Champaign, USA. I am wondering if there is currently availability for summer (From May to August) internship that are related to my field of study. Thank you.

    • Thank you for your interests in our internship program for summer. The department in charge will contact you shortly.

  23. Norsyazwani Binti Yahya

    Hello, i already receive acceptance email from host supervisor which i recently apply.Since my university,UTM Malaysia does not has any partner argreement with Hokaido University.So can you tell me what is the next step i need to do after receive the approval from the host supervisor.Thank You

    • Thank you for your comment. I forwarded your inquiry to the department in charge.

  24. WAHIDUDDIN RUJHAN

    Dear Sir/Madam,
    I am an Aerospace Engineering undergraduate student at Universiti Putra Malaysia at Malaysia. I would like to do an internship that are related to my field study from July until August 2017. Can I know is there any availability during that time. Thank you.

    • Thank you for your interests in our internship program for summer. The department in charge will contact you shortly.

  25. Roxy Zhou

    Dear Officer,
    Hello, I’m a third-year Chinese internatinal student studying at the University of California in U.S.
    I’m interested in doing an internship over the summer 2017 at the University of Hokkaido. However, I only have one week available to do it. Is that okay or it’s too short?
    Also my institution does not have a formal exchange partnership with University of Hokkaido, so am I eligible to apply?
    I would like to know if there is any vacancy internship during June 18-June 24.
    And what kind of visa will I need to get for the internship if admitted?
    I’m looking forward to seeing your reply!
    Thank you in advance!

    • Thank you for your interests in our internship program for summer. The department in charge will contact you shortly.

  26. Hello, I am a first-year mechanical engineering undergraduate at Baylor University, USA. I am wondering if there are any available internship positions this summer (from May to August) related to my field of study. Thank you for your consideration.

  27. Hi! I am a 4th year Computer Engineering Student from the Philippines. I am interested in applying for my internship this June-July 2017 in Hokkaido and I wanted to know what is needed to get there in details. Do they provide a place to stay? Is this a paid internship? Thank you! I’m looking forward from hearing you soon! 🙂

    • Thank you for your comment. Office of the Center for Engineering Education Development (CEED) will contact you soon.

  28. Hi there,
    I had already discussed with a professor to join his research program and was allowed. The question I have here is about the next application steps. The prospective supervisor was mentioned in the above information, should this supervisor be the professor or anyone who takes charge of the international internship program? Also, is now too late to apply for the internship opportunity in this summer? I feel a little confused about the follow-up application process.

    Thank you for your help.

    • The professor you have been contacting should be your supervisor. He will dicretly contact you with more details. Thank you!

  29. Anna H.

    Hello,
    I am a 2nd year computer sciences student from University of Wisconsin – Madison, and I am interested in doing an internship with the Labratory of Human-Computer Interaction (I have emailed the professor in charge, and am currently waiting for a response). I’m not very sure about the application process and whether or not I should expect my prospective supervisor to be familiar with this program, or what information/resources I should provide when contacting them. Also, is it too late to apply to intern in July or August?

    Thank you for your time.

    • Thank you for your comment. Office of the Center for Engineering Education Development (CEED) will contact you soon.

  30. Sugaan Bala

    Hello my name is Sugaan and I am from Universiti Teknologi Malaysia. Will there be any allowance provided during the internship period ?

    • Thank you for your comment. This is an unpaid internship program but some students may be able to receive scholarship.Please contact CEED office for availability of scholarship.

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