System User Manual (for Teachers)

How to use CEED’s e-learning system

Providing videotaped lectures and other video content

CEED’s e-learning system offers an environment ideal for providing video content to students. The system is equipped with all the functions required, including those to adapt to the different viewing environments of PCs and mobile devices and acquire data on the percentages of the videos that have been viewed by students.
The e-learning system also includes social networking functions, which have recently attracted attention as a way to enhance educational benefits. Teachers can create content with associated activities such as bulletin board and quiz functions.

Also available as a place to provide course materials

CEED’s e-learning system is not only for providing video content; it is also available as a place to distribute electronic files, such as those in Word and PDF formats, to students as handouts and as materials for class preparation. Accordingly, laboratories and teachers will no longer have to create their own websites with a download page.
Widespread use of the system will not benefit teachers alone. To date, students have had to access different websites for different courses to collect materials for each lecture. However, the use of the system by all divisions would allow students to collect materials for different courses with only a single access to the system.
If teachers use the system to distribute materials for class preparation that will allow students to gain basic knowledge out of class time, they will be able to spend more time on providing applied knowledge or reviewing basic knowledge in classes.

Accessing the e-learning system

1. To access the system, teachers have to input account information at the system’s portal site.
Although teachers can create a new account at the portal site, all teacher accounts require separate set-up procedures to be undertaken by the system administrator. For instructors who have had their lectures videotaped, CEED will create accounts for them and inform them of their account information by e-mail.

Click on the link below to go to the portal site.
https://el.ceed.eng.hokudai.ac.jp/

manual-teachers-en-access-01.png

After logging in, you will find your course(s) listed under My courses in the lower central part of the screen.

manual-teachers-en-access-02.png

2. Click the lecture number you would like to view.

manual-teachers-en-access-03.png

3. Click on the Start or Preview button.

manual-teachers-en-access-04.png

4. The lecture begins.
manual-teachers-en-access-05.png
*If the video window does not appear, click here.

Using e-learning content for credit recognition

Overview

Students who have difficulty in attending regular face-to-face classes due to unavoidable reasons, like part-time students (with jobs) and credited auditors (i.e., students taking one or more courses of their choice) living in remote locations and students who are away from campus studying abroad, on internship programs or job hunting, can earn credits by using CEED’s e-learning resources as “ancillary materials for their coursework” and replace a part of regular face-to-face classes with them or as “e-learning courses” and replace all regular face-to-face classes with them, based on the judgment of the course instructors and the students’ supervisors (or course directors if students hava not belong to any laboratory.)

For further details, see the using e-learning chart.

Eligible persons

Students in the Graduate School of Engineering, the Graduate School of Information Science and Technology or the School of Engineering are eligible to earn credits if they have been judged as having unavoidable reasons for not attending regular classes by both the course instructor(s) and their supervisors (or course directors).

Applicable courses

Courses (subjects) approved for credit recognition are the courses on the list of broadcast courses that can be used to earn credits.

Course period

Regular face-to-face classes are offered in the first or second semester as described in the Student Manual. Accordingly, course registration must be completed according to the period when regular face-to-face classes are held, although e-learning materials are always viewable. Decisions on credit recognition (submission of grades) are also made only once in an academic year in principle.

Procedures with course instructors and supervisors (or course directors)

Students seeking credit recognition using e-learning courses have to submit course registration and application to use the e-learning system after obtaining the approval of both the course instructor(s) and their supervisors. Teachers are required to carefully discuss with students who propose to use e-learning courses for credit recognition before they give students their approval.

*Due to the system’s structure, grade data, which show how much of the videos students have viewed, include the data of all students, such as those who only view the videos, and do not differentiate those seeking credit recognition. Accordingly, it should be noted that students’ meeting with teachers for course-registration approval is the only opportunity for teachers to learn which students are seeking credit recognition using e-learning.

Additionally, if students use e-learning materials as “e-learning courses” that means replace all regular face-to-face classes with them, they have to submit “e-learning courses registration form (PDF / Word)” to CEED. The registration form is required approval seal or signature of the course instructor(s) and their supervisors (or course directors).
*If students use e-learning materials as ancillary materials for their coursework and replace a part of regular face-to-face classes with them, the registration form is not required.

Use for completion, grading and credit recognition

Course instructors should provide adequate guidance to students taking their e-learning courses in order to ensure they have the same quality of learning environment as offered at regular face-to-face classes, such as question-and-answer sessions. For example, offering opportunities for students to meet them, promptly respond to questions from students, giving them assignments or having them submit reports, or putting them through the semester-end exam.

Course instructors are also responsible for viewing management, which is equivalent to class attendance management for regular face-to-face classes. As reference data for course viewing management, they can reference grade data, which show how much of the videos students have viewed.

Students’ academic performance must be assessed stringently based on the authority and responsibility of the course instructors in a way that guarantees the same quality as regular face-to-face classes.

*In addition to course instructors, teaching assistants may answer questions from students. The teaching assistants here refer to the assistants to course instructors who provide students with instructions (e.g., questions and answers) while keeping close contact with the instructors according to the instructors’ course schedules. Teaching assistants need to have sufficient qualifications and abilities to provide adequate instructions in the fields concerned. Even if course instructors use teaching assistants, students’ academic achievements must be assessed stringently under the authority and responsibility of the course instructors in charge.

Viewing students’ grade data in the system to use for completion

1. Access the system, enter your user name and password (to be provided in advance by CEED by e-mail) and press the Login button.
https://el.ceed.eng.hokudai.ac.jp/

manual-teachers-en-grade-01.png

2. The course(s) you teach are displayed in the middle of the screen. Click a course name.

manual-teachers-en-grade-02.png

3. Click Grades in the bottom left-hand corner of the screen to show students viewing the course.

manual-teachers-en-grade-03.png

4. The left-hand column shows student names and the right-hand columns show the percentages of the video they have viewed for each lecture number.

manual-teachers-en-grade-04.png

Contact for inquiries or problems (e.g., if you have a problem, such as being unable to find an e-mail notification regarding your account information)

CEED e-Learning Initiatives
Faculty of Engineering, Hokkaido University
Tel.:011-706-7168 (ex. 7168)
E-mail:ceed-con@eng.hokudai.ac.jp